Enrolment Policy

Please note this policy does not effect pupils who are already enrolled in Scoil Mhuire

ADMISSIONS POLICY FOR SCOIL MHUIRE NS

  1. Admission Statement

INTRODUCTION

This enrolment policy was reviewed and updated by the Board of Management of Scoil Mhuire in October 2019. It is written in accordance with the provisions of the Education Act, 1998. The aim of our school enrolment policy is to assist parents, and prospective parents, in relation to enrolment matters.

ABOUT THE SCHOOL

Scoil Mhuire is a primary co-educational Catholic school serving a catchment area within the parish of Esker. See Appendix 1 for specific roads / estates.

Scoil Mhuire is under the patronage of the Catholic Archbishop of Dublin. It is a vertical school providing primary education for pupils from age 4 – 12 years i.e. Junior Infants to Sixth Class.

Scoil Mhuire operates under the Rules for National Schools and Department of Education and Skills guidelines. The school is staffed in accordance with the schedule laid out each school year by the Department of Education & Skills. The school is funded by annual grant aid from the Department of Education and Skills.

Scoil Mhuire follows the curriculum prescribed by the Department of Education and Skills, which may be amended from time to time in accordance with Section 9 & 30 of the Education Act, 1998. All pupils enrolled in the school are expected to participate in all aspects of the curriculum which includes the following subjects: English, Gaeilge, Mathematics, History, Geography, Science, Visual Arts, Music, Drama, SPHE (Social, Personal and Health Education) and Physical Education.

The school provides Religious Education for Catholic pupils in accordance with the doctrines, practices and tradition of the Roman Catholic Church. Non-Catholic pupils may be exempted from the religious education programme at the request of their parents.

The Board of Management of Scoil Mhuire has formally adopted and implemented Child Protection Procedures for Primary and Post Primary School, 2017. Copies of our “Child Protection Policy” are available from the school office and can be viewed on the school’s website.

Within the context and parameters of Department Regulations and programmes, the rights of the patron as set out in the Education Act, and the funding and resources available, equality of access is the key value that determines the enrolment of children to our school. No child is refused admission for reasons of ethnicity, special educational needs, disability, language/accent, gender, traveller status, nationality, sexual orientation, political beliefs and values, family or social circumstances.

Pupils enrolled in Scoil Mhuire are required to co-operate with, and support, all published school policies, including the Code of Behaviour. Copies of these policies are available from our website (http://www.scoilmhuire.ie) or from the school office upon request. Parents are responsible for ensuring that their child(ren) co-operate with the policies in an age appropriate manner. In the unlikely situation of repeated serious misbehaviour the school will follow procedures for suspension and expulsion as set out in the National Education Welfare Board (NEWB) guidelines and reflected in our Code of Behaviour.

Parents who accept a place for their child in Scoil Mhuire will be required to sign an undertaking to uphold the school’s policies including its Code of Behaviour. Parents must also accept the Catholic Ethos of the school as a condition of enrolment.

The Board of Management reserves the right to determine the number of classes at each class level and the maximum number of children in each class. This number will vary across class levels as factors such as:

  • size of/available space in classrooms
  • educational needs of children of a particular age
  • multi-grade classes
  • presence of children with special educational / behavioural needs
  • DES class average directives
  • teaching resources provided to the school

will be taken into consideration. The maximum number of children accepted into our classes from Junior Infants to 6th Class will be determined and/or reviewed by the Board of Management of Scoil Mhuire at least once a year.

  1. Admissions Policy for 2019/2020

ENROLMENT CRITERIA FOR CHILDREN SEEKING A PLACE IN JUNIOR INFANTS FOR THE SEPTEMBER 2020

The Board of Management of Scoil Mhuire reserves the right to determine the number of Junior Infant pupils to be enrolled for the academic year beginning September 2020. This decision will be made in early February 2020 after a review of completed pre-enrolment forms. The Board will consider a number of factors in making its decision including, but not limited to:

  • the number of applications received
  • the availability of classrooms within the school
  • resources and support provided to the school

The enrolment process for 2020’s Junior Infant classes will begin on the 1st of November 2019. On this date a pre-enrolment online form will be available to parents and guardians to register their interest in their child or children attending Scoil Mhuire. These forms must be submitted online before January 31st, 2020. Any submissions after this date will be considered as ‘Category 4’ applicants.

Following a review of completed pre-enrolment applications, the following categories will be used, in descending order of priority, to select children for enrolment:

Category 1

Siblings of children (this includes children who have been fostered by parents of already enrolled children or past pupils) already enrolled in or past pupils of Scoil Mhuire who are 4 years of age on or before the 31st of March in the year of admission.

Category 2

Children of current staff members, who are 4 years of age on or before the 31st of March in the year of admission.

 

Category 3

Children who are 4 years of age on or before the 31st of March in the year of admission, who are resident in our catchment area (see appendix 1) on the first day of the first term in Junior Infants.

Category 4

  • Children of families who are not resident in the catchment area, and are 4 years of age on or before 31st of March in the year of enrolment.
  • Late applicants (after January 31st, 2020)
  • Applicants who are late for the online submission stage (Nov 1, 2019 to Jan 31, 2020) or whose documentation (birth cert, proof of address, assessment reports) was submitted after Formal Registration stage in February (see Annual Admission Notice).

If the number of applications exceeds the number of available spaces, the following order of preference to applications will be applied:

  • First preference will be given to those in Category 1, and if the number of places offered in this category reaches 57, then no more places will be offered. However if there are more than 57applicants who fir the enrolment criteria, then the oldest 57 children will be offered places.
  • If there are remaining places then offers will be made to applicants in Category 2, The oldest children in this category will be offered places until the total amount of offers reaches 57.
  • If there are remaining places then offers will be made to applicants in Category 3. The oldest children in this category will be offered places until the total amount of offers reaches 57.
  • If there are remaining places then offers will be made to applicants in Category 4. The oldest children in this category will be offered places until the total amount of offers reaches 57.

Once the 57 offers are made in writing and accepted by the return of a signed form (see the Annual Admission Notice), a waiting list will be drawn up of the remaining applicants, and offers will be made to these applicants only if one or more of the 57 do not accept their offer, or subsequently decline their offer at a later date.

Because this list is of a dynamic nature with applicants joining it throughout the months of March to August, the offers will be made  in the following order;

  1. The oldest child(ren) on the list who is a sibling, on the day a place(s) becomes available
  2. The oldest child(ren) on the list who is the child of a current staff member, on the day a place(s) becomes available
  3. The oldest child(ren) on the list who is resident in our catchment area, on the day a place(s)becomes available
  4. The oldest child(ren) on the list who is living outside the catchment area, on the day a place(s) becomes available

 No offers will be made after August 31st, at which point the list will be dissolved. 

  

  • Annual Admission Notice

Admission Notice September 2020

  • Admissions will open for Junior Infants on Nov 1st
  • The format of this will be an online form submitted via our website scoilmhuire.ie – when this form is submitted by the parent / guardian it is an expression of interest.
  • The online application process will remain open for 3 months until the end of January of the following year.
  • All applications after January 31st will be regarded as late applications
  • During the month of February the 57 applicants’ (who fulfil the criteria outlined in our Admissions Policy) parents / guardians will be invited into the school with their child / children to formally register for enrolment. After the initial offer phase has been complete, all other unsuccessful applicants will be placed on the waiting list (see the Admissions Policy 2019/2020)
  • Formal registration entails the following documentation being submitted;
    • Birth certificate
    • Baptismal Certificate (if baptised – this is not a condition of enrolment)
    • 2 Utility bills (gas, refuse collection, water, electricity etc) with a parent’s / guardian’s name – this is to prove residence in the catchment area (a exception will be made for a family who are not currently residing in the catchment area, but can supply a copy of a contract from a solicitor indicating that they will be moving into an address in the catchment area on or before September 1st)
    • For any child with Special Educational Needs, assessment reports, medical reports, psychological reports, speech and language reports must be submitted at this time
  • Non presentation of any of the above documentation before the end of February (excluding the Baptismal cert) will mean the application will be treated as a late applicant.
  • Formal offers of places will be made in writing in the first week of March to the address given on their registration form, along with an acceptance form which must be returned to the school within 2 weeks of the date of the offer latter.
  • An induction meeting for parents will be held in May, and an afternoon in June will be notified to parents / guardians to bring their child / children to the school to meet their teacher and see their classroom.

The completion of an application form does not confer a right to a place in the school. Places are allocated according to the enrolment criteria outlined.

  1. ENROLMENT OF CHILDREN INTO EXISTING CLASSES

Children wishing to enrol into classes that already exist, or children seeking to transfer to Scoil Mhuire from other schools, are enrolled subject to the Rules Governing National Schools, Scoil Mhuire’s Admissions Policy and the availability of places within the school.

The Board of Management have determined the following maximum numbers of pupils for each class level for Junior Infants to Sixth Class for the academic year beginning September 2019:

Class Level Maximum Number of Pupils
Junior Infants 58
Senior Infants 59
First Class 79
Second Class 54
Third Class 56
Fourth Class 60
Fifth Class 55
Sixth Class 59

It is advised that parents who seek enrolment for child/ren or who seek to transfer a child/children from another school should apply to Scoil Mhuire in advance of the commencement of the school year. If the number of applications received exceed the number of available spaces in any class from Senior Infants to Sixth Class, then the enrolment categories outlined in the ‘Enrolment Criteria for children seeking a place in Junior Infants’ section will apply.

Prior to making a determination on the enrolment of a child into any class from Senior Infants to Sixth class (or Junior Infants once the academic year has started) Scoil Mhuire will post registration forms to applicants’ parents / guardians and request (where applicable):

  • reports from previous schools
  • utility bills or a letter from a solicitor / letting agent indicating a move into the catchment area
  • birth certificate
  • educational, psychological or other relevant reports

Parents / guardians will be informed of a decision on enrolment applications within 21 days of receiving completed applications. Applications that have not included reports requested by Scoil Mhuire will not be considered complete. This also applies to children whose parents apply to enrol them mid-year.

For all mid-year applicants waiting lists for each class level will be in operation from September to June of each academic year. If a place becomes available the oldest child on the waiting list will be offered that place in writing. However preference will be given to children who have a sibling already enrolled in the school. In a situation where there are 2 children on a waiting list for a particular class level and both have siblings already in the school, the place will be offered to the older child.

The waiting lists mentioned in the above paragraph will be dissolved at the end of each academic year. The applicants on the current waiting lists (Sept 2019) will be written to inviting them to submit the correct documentation and asking them if they wish to stay on the waiting list.

For children seeking enrolment into the ASD Special Class please refer to a separate enrolment policy – also available on our website. This is known as the ‘Enrolment Policy for ASD Classes’.

*CHILDREN WITH SPECIAL NEEDS SEEKING TO ENROL IN SCOIL MHUIRE
We ask parents to inform the school if your child has an identified special need or if there are concerns about any aspect of your child’s development that might be relevant to the school. This will assist the school to ensure that suitable educational/assistive technology/teaching/care needs resources can be sought to support the child’s needs.

Children with special needs will be resourced in accordance with the level of resources provided by the Department of Education and Skills to the Board of Management.

* It is the policy of Scoil Mhuire to request an up-to-date (within 2 years) Psychological Report and / or Medical Report etc for a child with identified special needs who is seeking a place in this school. The purpose of assessment reports is to assist the school in establishing the educational needs of the child relevant to his / her disability or special needs and to profile the support services required. Where the Board deems that further resources are required it will make an application (with the consent of parents) to the National Council for Special Education (NCSE) and/or Department of Education and Skills (DES) to seek the provision of resources to meet the needs of the child as outlined in the psychological and / or medical report.

REFUSAL TO ENROL IN EXCEPTIONAL CIRCUMSTANCES
The Board of Management reserves the right to refuse enrolment in exceptional circumstances where (i) a child has special needs such that, even with additional resources available from DES/NCSE, the school cannot meet such needs and/or provide the pupil with an appropriate education (ii) in the opinion of the Board of Management a child poses an unacceptable risk to other pupils, school staff and/or school property.

  1. APPEALS PROCEDURE
    Parents who are dissatisfied with an enrolment decision may appeal to the Board of Management. The appeal must be addressed, in writing, to the Chairperson of the Board, stating the grounds for appeal, and lodged within ten days of receiving the refusal. Parents who are dissatisfied with the result of this appeal, may appeal to the Department of Education and Skills under Section 29 of the Education Act on the official form provided by the Department. The appeal must be lodged within 42 days of the receipt of the refusal from the school to enrol their child.

Signed

Chairperson BoM

Appendix 1

Scoil Mhuire’s catchment area;

This is the area defined as being north of the L130, west of the R120, south of the N4 as far as the R835 (which continues into Tubber Lane). This area is a part of, and within the boundaries of the Catholic parish of Esker / Adamstown / Dodsboro. Scoil Mhuire is one of 4 Catholic primary schools which serve this parish. St Patrick’s Church is the parish church.

The addresses which fall within the above defined area are;

  • Airlie Hts
  • Cherry Lawns
  • Dodsboro Cottages
  • Dodsboro Road (south of N4)
  • Gandon Park
  • Greenpark Road
  • Hillcrest
  • Meadowview Grove
  • Shackleton Park
  • Tandy’s Lane (south of N4)
  • The Paddocks
  • Westbrook Park
  • Westbury
  • Woodview
  • Woodview Hts
  • On the map below it is the brown shaded area

4 comments on “Enrolment Policy

  1. Nicole Concannon on said:

    to whom it may concern,
    I know im late in enrolling my son but im just enquiring if there is any possibility of registering him in your school. I had him enroled in 2 other schools but I have just moved back home to lucan and I would really like him to attend your school this coming September. His name is jack Byrne and his cousin Luke Concannon attends the school. his date of birth is 03/10/12 and he has been attending sunflowers preschool, ballyowen lane for the last 2 years. ive heard great reports about this school and would really appreaciate any help on this matter.
    Yours thankfully
    Nicole Concannon

  2. Guadalupe Reyes on said:

    Hi, we are moving from Mexico to Ireland by June 2018. I have two girls, 9 and 10 years old. I would like my kids to attend your school. Do you have places available? Is it possible you can provide the enrollment process to follow?
    Thank you.

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